We are looking for an all rounder who has experience in small-medium office administration who is happy to help support all areas of the business.
FIRE CONTROL SERVICES LIMITED (FCSL) - Installs, maintains and tests fire protection systems in commercial buildings. We act on behalf of Building Owners, Tenants and Property Management Companies.
FCSL is a private owned New Zealand company which has been operating for more than 30 years under the same ownership. We aim to be the best Fire Service Company in New Zealand.
We are seeking to employ an outstanding Office Administrator to further increase the service levels we offer our clients and support the office functions.
As a dynamic person, you will instinctively look to resolve issues or find the right person within the company, and ensure our clients have a good experience. This position is suited to a communicative and intelligent person with a dynamic personality who is keen to build strong relationships with both existing and potential clients, staff (office & technicians). You would also be looking at the "Big Picture" to ensure our Database is always up-to date and reliable.
Your job responsibilities will include, but not be limited to:
- Providing support to the BWOF Service area
- Debtor Invoicing and collections including invoice query resolution.
- Some accounting tasks as may be appropriate.
FULL TRAINING IN OUR SPECIFIC INDUSTRY will be provided. However, experience in the fire industry or similar would be an advantage.
The company has a team of about 8 in the office who are all self starters and make mature, thoughtful decisions; often having open discussions in our open-plan office.
EXCELLENT written and spoken English, reliability, honesty, high level of problem solving and a clean criminal record are all prerequisites.
To be successful in this role, you would ideally have great customer focus, work well under pressure, be able to meet deadlines, great planning skills, able to demonstrate a sound understanding of the software - we use MYOB (accounts), MS Excel, and Access Database.
Full training in our company procedures would be given, however, we would expect that an applicant is already comfortable in MS Word, Excel, Access and MYOB.
If you have previous experience in Building Warrant of Fitness (BWOF) and office administration, this would be a great advantage.
It is important that the applicant MUST BE ABLE TO:
- Answer incoming phone calls and help customers in a professional manner
- Update the FCSL Access database
- Filing/Administration and preparing reports as required
- Data entry and accounts administration
- Multitask in a busy environment
- Use initiative and look at the bigger picture
- Accurate and disciplined
- Complete work in a timely manner.
Applicants for this position should have NZ citizenship, residency or a valid NZ work permit.
If you believe you are a great fit and are looking for an exciting environment to work in, then we would love to hear from you.