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Finance Assistant / Part-time
20/02/2017
-
Auckland Auckland New Zealand
Part Time
Clemenger Group

We are looking for a switched on Finance Assistant to join the team at Clemenger Group Ltd on a part-time basis.  Ideally we are looking for someone to be in the office 5 hours a day, 5 days a week - 25 hours in total.  Whilst, we can offer some flexibility on the days please note: This is a part-time role.

ABOUT US:

CGL isthe NZ Holding company for a number of marketing communication companies, including Colenso BBDO Ltd, 99 Enterprises Ltd, Clemenger BBDO Ltd, Brandworld Ltd and Porter Novelli New Zealand Ltd.

This role will work across three of these agencies - Clemenger Group Ltd, Porter Novelli NZ Ltd and Brandworld Ltd.  Porter Novelli New Zealand Ltd is a public relations agency with 13 staff and is 100% owned by Clemenger Group Ltd.  Brandworld Ltd is a project based advertising agency with 11 staff and is 100% owned by Clemenger Group Ltd. 

This role will cover:

  • The Accounts Payable function for CGL, Porter Novelli Ltd and Brandworld Ltd
  • The Accounts Receivable function for CGL
  • The Treasury function for CGL

RESPONSIBILITIES:

 Accounts Payable – Clemenger Group Ltd, Porter Novelli New Zealand Ltd, Brandworld Ltd

  • Monitoring the dedicated Finance email addresses and making sure that supplier invoices are passed on to the relevant Heads of Department for approval.
  • Inputting all supplier invoices in the accounting system – Pegasus.
  • Reconciling creditor statements with invoices received.
  • Preparing the weekly prompt payment batches and importing resulting payment files in to the banking system.
  • Ensuring all employee expense claims have supporting receipts attached and are authorised by the employee’s manager.
  • Preparing the 20th of month payment batches and importing resulting payment files in to the banking system.
  • Reconciling the company Visa card weekly, chasing supporting receipts and processing transactions in the creditors system.
  • Controlling and reconciling petty cash.
  • Setting up new suppliers in the accounting system and making sure that New Supplier forms are completed correctly.
  • Dealing with supplier queries.

 Accounts Receivable – Clemenger Group Ltd

  • Preparing inter-company debtor invoices on a monthly basis.
  • Checking these inter-company debtor invoices against job cost reports.
  • Emailing inter-company invoices to subsidiary companies and following up on outstanding balances prior to month end.
  • Monitoring monthly standing charges – from Clemenger Group Ltd to subsidiary companies.
  • Receipting monies received in the accounting system.

Treasury – Clemenger Group Ltd

  • Maintaining the bank reconciliation.
  • Processing international payments – approx. 4 separate payments per month

ABOUT YOU:

  • Previous experience in an Accounts Payable role is essential
  • Good attention to detail
  • Happy working within a small team
  • Hardworking, energetic and not afraid to get stuck in

Systems used:

  • Pegasus - main accounting system
  • Internet Banking
  • Excel

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