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Finance and Office Manager at successful PR agency
13/06/2017
-
Auckland Auckland New Zealand
Full Time
Hustle & Bustle

We are a growing and successful boutique PR/marketing agency that helps brands get famous and win over customers.  We are known for our brand and marketing nous, amazing portfolio of clients and ability to make a stir.

We are looking for a finance and administration professional to join our team of smart, dedicated PR operators.   

You will be required to have at least two years of relevant accounting experience managing estimates vs costs, POs, AP, AR, GST returns, PAYE.   

You will be a tech savvy specifically in Xero and Workflowmax for job and project management

Other requirements include:

  • Absolute trust and confidentiality pertaining to all aspects of the operation of our business and finances
  • Excellent people and customer service skills
  • Numerical attention to detail
  • Highly proficient in Excel,
  • Proficient in Microsoft Word, Powerpoint
  • Full driver's license ideal
  • Experience working with a communications agency or service company would be ideal.  You'll be available immediately, full time.

Responsibilities will include:

Financial Management:

  • Determining, implementing, monitoring, reviewing and evaluating budgetary and accounting strategies, policies and plans in consultation with other Managers
  • Providing weekly financial information and interpreting the implications for business performance and funding needs
  • Preparing financial reports that summarise and forecast the organisation's financial position such as income statements, balance sheets and analyses of future earnings and income as well as client profitability analysis and report
  • Assessing capital finance proposals and the financial status of operational projects, assets log
  • Weekly management reporting
  • Accounts Payable and Receivable management including weekly and monthly batch payments and invoicing
  • Payroll management
  • GST/FBT/RWT/PAYE returns
  • Variance analysis reporting
  • Other day-to-day financial management including bank reconciliations, expense accounts
  • Ensure H&B is on track to achieve its financial and operational goals
  • Ensure compliance with financial legislation and standards

 

Resource/Job Management:

  • Oversee the setup of jobs and estimates and POs
  • Timesheet reporting
  • Job/client profitability reports
  • Retainer and resource plan modeling
  • Revenue forecasting
  • Staff resource modelling

 

Commercial Business Management:

  • Processing of Client & Supplier Contracts
  • Assist with lease negotiations and office fitout project management
  • Assist with analysis for Opex/Capex requirements
  • Ensure compliance with legal requirements

 

Office Management:

  • General office management duties, including supplies, stationery, liaising with IT service, setting up meeting room, tidying, managing cleaners, insurance and assets.  
  • Some general assistance with client projects may be required, eg researching, sourcing, procurement of supplies for events.
  • Showroom and event assistance where required

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