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Accounts Co-ordinator
10/07/2017
-
Auckland Auckland New Zealand
Part Time
jenny@kawaipurapura.co.nz

Profile Qualities

- Great attention to detail
- Able to interpret data and present in a clear and concise format
- Confidentiality
- Is committed to the success of Kawai Purapura and the fulfilment of its Mission, Vision and Values
- Always represents Kawai Purapura and the people that work there in a positive and professional manner

Skills

- Highly proficient mathematical skills
- Outstanding interpretation and reporting skills
- Excellent organisational skills
- Proficient computer skills (Microsoft Office suite and other) with advanced skill in Excel
- Outstanding communication skills
- An ability to inspire and motivate a team
- Excellent time management and an ability to multi task

Experience & Qualifications

- Have experience with Xero and Smart Payroll
- Have worked in accounting at a senior level for a minimum of 3-years
- Have worked in a situation that requires excellent communication and management skills
- A role where the need for exemplary organisation has been demonstrated
- Bachelor in Accountancy or equivalent accounting qualification

Role and Function

Financial Budgets

- Generation of all financial information to inform financial decisions and Strategic Planning
- Implement all strategies as set out in the annual Strategic Plan from a financial perspective
- Prepare annual budgets to reflect the Strategic Plan
- Maintain the profitability and viability of the Trust in conjunction with the General Manager
- Provide two forecasts to budget; July and November
- Identify capital expenditure within annual budgets and CAPEX plan for replacement
- Preparation and presentation to the Trustees of a rolling 3-year maintenance programme including estimated costs

Reporting

- Oversee and manage all financial reporting to the General Manager and Management team
- Provide meaningful and robust information, analysis and commentary through a variety of reports to ensure the viability of the College including:
- Actual P&L to budget, year on year and forecast (monthly)
- Spend by department and faculty to budget (monthly)
- Update on Buildings and Maintenance (monthly)
- Asset register (annually)
- Cash flow
- Oversee preparation and filing of financial reports as required by the Charities Commission and other Government entities

Accounting

- Handle all credit card payments and credit card account reconciliation
- Prepare and submit GST returns
- Prepare and submit Paye returns
- Maintain accounts in a manner that can be audited at any time
- Ensure accounts are finalised so that they are ready to be presented at the Trustees meeting one month after the close of the previous month
- Implement effective debtors system and ensure that no tenant debts incurred.

DAILY

- Cash and Bank receipts and payments to be input to Xero
- Cash reconciliations for Reception and petty cash
- All bank account reconciliations and prepare banking
- Issue invoices and process refunds
- Manage Xero including issuing of order numbers, reconcile bank statements, prepare weekly and monthly creditors, upload fastnet, and cheque payments to relevant accounts
- Manage outstanding debts and problem debtors
- Collect all employee timesheets and process payroll on fortnightly basis

MONTHLY/BI-ANNUALLY

- Prepare profit and loss of the various retreat events and festivals, retreat activity and yoga teacher training programmes
- Prepare residential tenant aged analysis and outline outstanding debt recovery action plan
- Prepare retreat venue hire, accommodation and catering aged analysis and outline debt recovery action plan
- Prepare Yoga teacher training aged analysis and outline debt recovery action plan
- Reconcile trade creditors and prepare monthly payments listing and action payment

Other

- Ensure effective front of house (reception) administration systems implemented.
- Ensure staffing of reception by suitable long term wwoofers, including advertising, interviewing and training.
- Responsibility for overseeing all aspects of wwoofer and volunteer management
- Health and Safety Officer for the Trust.

Tasks include but are not limited to : holding and recording monthly meetings; maintaining hazards and accident registers; ensuring fire drills and fire extinguisher checks; stocking first aid and evacuation kits; arranging annual building 'Warrant of Fitness' – update Health and Safety Manual and processes.

- Purchasing of Trust resources as required
- Oversee IT management including the maintenance of all computers, hardware, software and photocopiers.
- Oversee book purchases and arrange annual stocktake.
- Statistics and management reports as required
- Oversee development and operation of efficient business systems
- Work closely with all Management team members
- Arrange and conduct annual financial audit with external Chartered Accountants

Applicants for this position should have NZ residency and a valid NZ work visa.


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